SAARC SECRETARIAT
KATHMANDU
VACANCY ANNOUNCEMENT
Applications are invited from the Nepalese nationals for the following positions:
Job Description: Office Assistant
Job Title: Office Assistant
Category: General Service Staff (GSS III)
Location: SAARC Secretariat, Kathmandu, Nepal
Job Type: Three years on a contract basis (Extendable, subject to satisfactory performance)
Age: Below 40 years.
Job Overview:
We are seeking a skilled Office Assistant (OA) with English communication skills to join our team. The OA will ensure the smooth operation of the office management. This position involves a variety of administrative and clerical tasks that support daily office functions.
Key Responsibilities:
- Assist in day-to-day administrative tasks, including filing, data entry, and document preparation.
- Manage and organize office supplies, ensuring that inventory is maintained and requests are fulfilled promptly.
- Maintenance of Stock Registers (Inventory Registers).
- Assist in physical verification of the items and disposal/writing off of unserviceable items.
- Initiate office notes for internal approval and assist in drafting other documents as needed.
- Assist in scheduling meetings and office events, ensuring all logistics are arranged.
- Maintain accurate and organized records, including both electronic and paper files.
- Supervise and ensure a clean and organized office environment.
- Attend protocol duties (receiving and seeing off at the airport.
Skills and Qualifications:
- Completion of Grade 12 or Intermediate level.
- Proficient in MS Office Suite (Word, Excel)
- Strong communication and organizational skills
- Previous experience of atleast 7 years in an administrative role is preferred.
- Strong attention to detail and problem-solving abilities.
- Ability to work well in a team.
- Ability to multitask and prioritize effectively.
Benefits:
- Salary and Allowances:
(i) Salary + House rent + conveyance allowance US$ 481.20 per month
Annual increment is also applied.
- Staff Contributory Provident Fund
The categories II-VII of the General Services Staff shall be entitled for Contributory Provident Fund at ‘Sanchaya Kosh’ (Employees Provident Fund).
- Other benefits
As applicable for this grade.
(Only shortlisted candidates will be called for the practical/written test & interview)
Working Conditions:
- This position typically operates in an office environment.
- May require flexibility in working hours to meet deadlines.
Application Process:
Interested candidates are requested to submit a resume with one recent passport-size photograph, cover letter and relevant testimonials to This email address is being protected from spambots. You need JavaScript enabled to view it. on or before 27 October 2024. The applications may be addressed to the Director (Administration), SAARC Secretariat.
Job Description: Driver
Job Title: Driver
Category: General Service Staff (GSS IV)
Location: SAARC Secretariat, Kathmandu, Nepal
Job Type: Three years on a contract basis (Extendable, subject to satisfactory performance)
Age: Below 40 years.
Job Overview:
We are seeking a skilled Driver who strictly follows traffic laws and Secretariat rules. The Driver will be responsible for transporting personnel and goods safely and efficiently while ensuring the proper maintenance of vehicles. This role requires a reliable individual with a valid driver’s license, preferably with experience operating light and heavy vehicles.
Key Responsibilities:
- Undertake journeys and safely transport staff, officials, and goods to designated locations as and when required.
- Adhere to all traffic laws and regulations while driving.
- Perform routine inspections and maintenance on vehicles, including checking oil levels, tire pressure, and overall vehicle condition.
- Report any vehicle issues or necessary repairs to the Administration Division promptly.
- Maintain accurate records of mileage, fuel consumption, and vehicle maintenance.
- Ensure all necessary permits and registrations are up to date.
- Implement safety protocols while driving and ensure that all passengers adhere to safety regulations.
- Attend defensive driving and safety training sessions as required.
- Assist with loading and unloading of goods and equipment as necessary.
- Provide support to the Staff during events or special projects that require transportation.
Skills and Qualifications:
- Completion of School leaving Certificate
- Proficient in driving with valid driving license for light and heavy vehicles.
- Read, write and speak basic English
- At least 10 years of proven experience as a driver, preferably in a professional setting.
- Strong knowledge of loal roads and traffic regulations.
- Excellent driving record and safe driving practices
- Ability to communicate effectively and follow instructions.
- Good physical stamina and ability to lift heavy items when required.
- Maintain good conduct and behavior.
Benefits:
- Salary and Allowances:
(i) Salary + House rent + conveyance allowance US$ 421.80 per month
Annual increment is also applied.
- Staff Contributory Provident Fund
The categories II-VII of the General Services Staff shall be entitled for Contributory Provident Fund at ‘Sanchaya Kosh’ (Employees Provident Fund).
- Other benefits
As applicable for this grade.
(Only shortlisted candidates will be called for the practical/written test & interview)
Working Conditions:
- May require flexibility in working hours, ie. before/after office hours, weekends and holidays, based on organizational needs.
(Only shortlisted candidates will be called for the interview)
Application Process:
Interested candidates are requested to submit a resume with one recent passport-size photograph, cover letter and relevant testimonials to This email address is being protected from spambots. You need JavaScript enabled to view it. on or before 27 October 2024. The applications may be addressed to the Director (Administration), SAARC Secretariat.
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SAARC Arbitration Council (SARCO)
Islamabad
VACANCY ANNOUNCEMENT
Post: Deputy Director
No. of Vacancies: 1
Age: Not more than 50 years as on 31 October 2024.
Closing Date: Thursday 31 October 2024 at 05:00 PM.
Work Station: Islamabad, Pakistan
Date of Joining: 30 days from the date of issue of offer letter.
Tenure: 3-year contract (extendable per extant Service Rules)
About SAARC Arbitration Council
The SAARC Arbitration Council (SARCO) is one of the specialized bodies of the South Asian Association for Regional Cooperation with mandates to promote arbitral institutions and resolve commercial disputes through arbitration and conciliation in a time and cost effective manner. Pursuant to the Agreement for Establishment of SAARC Arbitration Council, SARCO was established in 2007 and is based in Islamabad, Pakistan. SARCO is an equal opportunity employer, and is currently seeking a suitable candidate to fill the post of Deputy Director.
Qualification and Experience
• Must have a bachelor’s degree in laws from a recognized university with, at least, 2nd division.
• A master’s degree in laws will be an advantage.
• Must have a minimum of 7 years working experience with a minimum of 2 years working experience in a senior management position. Practical experience in the field of arbitration and mediation or in a relevant and comparable position will be preferred.
Skills and Competence
In addition to the common requirements mentioned below, the applicant must have:
• Proven ability to handle confidential or sensitive information with discretion.
• Good administrative, interpersonal and organizational skills.
• Attention to detail with ability to multi-task and prioritize duties.
• High ethical standards and willingness to accept responsibility.
Brief Job Description
As a senior member of the management, the Deputy Director will provide strategic support to the Director General to drive business development, promote dispute resolution services, and manage the administration of arbitration and mediation cases, including but not limited to:
1. Administrative: Plan, direct and supervise all aspects of administrative functions to ensure smooth daily operations;
2. ADR Services: Administer and facilitate all ADR cases, from filing to enforcement, including all other associated works;
3. Communications: Represent and articulate SARCO’s vision, missions, and goals to internal and external audiences in a strong and positive manner;
4. Event Organization: Plan, coordinate and organize webinars, training sessions, and other professional engagements that contribute to the development of arbitration and mediation;
5. Financial: Supervise the preparation of annual budgets and ensure that SARCO operates prudently within those budgets, including fund-raising activities;
6. Human Resources: Plan, direct and manage all aspects of human resources for effective operations of SARCO;
7. Legal: Provide advice on issues affecting arbitration and mediation; including case law, conventions, and procedural rules;
8. Liaising: Liaise with all stakeholders on all relevant legal, financial and operational aspects, including Young Arbitration Group;
9. Marketing and Promotion: Promote ADR services through appropriate research & development and by preparing marketing materials;
10. Organizational Support: Plan, coordinate and organize meetings of the Governing Board, Programming Committee/Standing Committee and other official meetings;
11. Resources: Supervise the management of resources and assets in compliance with principles of good governance, transparency, accountability and integrity;
12. Strategic: Develop, monitor and evaluate policies and objectives, including an annual workplans; and
13. Any other duties and responsibilities that may be assigned by the Director General.
Allowances, facilities and benefits
The sending government shall protect the salary and meet the cost of transfer passages for professional staff and his/her family, including personal effects. In addition, professional staff is entitled to the following:
1. Living Allowance US$ 1694.00 (US Dollars One Thousand Six Hundred Ninety-Four) only per month to be paid 50% in US$ and 50% in Pakistani Rupees. However, professional staff from Pakistan shall be paid 100% in Pakistani Rupees.
2. Per Diem in lieu of House Rent Allowance Absent residential accommodation on first arrival, professional staff is entitled to per diem in lieu of house rent allowance @ US$ 160.00 (US Dollars One Hundred and Sixty) only per day up to a maximum of 21 days for hotel accommodation. If a suitable accommodation is not available within this period, the actual cost of hotel accommodation may be reimbursed, subject to professional staff’s rental ceiling entitlement. 50% of daily allowance will be paid to accompanying spouse and up to two dependent children below the age of 21 years. (Not applicable to professional staff from Pakistan).
3 Residential Accommodation An unfurnished accommodation within the rental ceiling of US$ 787.00 (US Dollars Seven Hundred and Eighty-Seven) only per month, payable in equivalent Pakistani Rupees.
4 Furnishing Grant One time lump-sum furnishing/settlement grant of US$ 2,000.00 (US Dollars Two Thousand) only, payable in equivalent Pakistani Rupees.
5 Children’s Education Allowance Reimbursement of 90% of school tuition fees including admission, registration and other compulsory charges subject to an annual ceiling of US$ 2,000.00 (US Dollars Two Thousand) only per child for a maximum of two children between the age of 4 to 21 years up to Grade XII/A-Level. Reimbursement is subject to presentation of actual receipts from the concerned educational institutes or will be made directly to such concerned educational institutes.
6 Medical Allowance Reimbursement of actual expenses on medical treatment for self, spouse and dependent children, subject to an annual ceiling of US$ 1,500.00 (US Dollars Fifteen Hundred) only, including 80% reimbursement of hospitalization charges. No reimbursement shall be made for medicines purchased without doctor’s prescription and on optical frames/glasses/lenses, dental treatments like dentures, scaling, and beautification surgeries, health care products and health foods.
7 Home Leave Allowance Economy class for self, spouse and two dependent children once in his/her tenure but only after completing 18 months of continuous service. No daily allowance or any expenditure on account of stop-over and transfer charges to and from airport.
8 Emergency Passage Professional staff from Member States other than Pakistan is entitled to emergency passage once in his/her entire term, in case of death of an immediate family member (spouse, parents, children and spouse’s parents).
9 Telephone Use telephone at his/her residence, up to US$ 20 per month.
Common Requirements
• Sound understanding of the regional and global contexts.
• Ability to work in a mixed culture and in a team or as a team leader.
• High level of proficiency in English, both written and spoken.
• Good Information Technology (MS Office) skills.
• Ability to work independently and to produce result-oriented quality output.
Additional Information
1. SARCO reserves the right to reject any or all applications without assigning any reason, at any time before the acceptance of offer letter.
2. Age may be relaxed for highly deserving candidates.
3. Only short-listed candidates will be notified and called for test/interview.
4. All correspondences must be made through email and telephone only.
5. Your employment is subject to production of clearance from your government.
6. Please send your duly filled in application form to This email address is being protected from spambots. You need JavaScript enabled to view it., with a copy to This email address is being protected from spambots. You need JavaScript enabled to view it.
Note: Application form can be downloaded via https://sarco-sec.org/home-10/